Your career information has clear boundaries.
The Candidate Workspace is designed as a private working space. This page explains what its main tools store, who can see it and what happens before anything is shared.
Last reviewed: August 2026
The detail below reflects the intended product design. It does not replace the privacy notice, which explains controller identity, lawful bases, retention and rights.
What the Workspace stores
Career Storyboard
Your Storyboard can store timeline entries about experience, learning, projects, transitions, skills, evidence and reflections. Each entry can be marked private to you, shareable with your consultant, or approved for career drafts. It is not a psychological assessment or employability score.
Evidence Bank
The Evidence Bank stores concise proof: a competency, the situation, your action, an outcome, related target roles and a readiness status. It is there to help you write truthful CV and interview material.
Job Matrix
The Job Matrix stores your primary and secondary targets, preferred sectors, company types, locations, work model, relevant experience, strengths to emphasise, development areas, priorities and next actions. It helps you decide where to focus. It does not decide whether you deserve a role.
Job Tracker
The Tracker stores roles you choose to record: company, job title, source, dates, application stage, next actions, contacts, documents used, candidate notes and, where relevant, restricted consultant notes. It is a private organisational tool.
Visibility: three practical levels
| Setting | Who can view it | How it may be used |
|---|---|---|
| Private | You only | Private reflection. It is excluded from consultant view and career drafts. |
| Consultant | You and your assigned consultant | Consultant-supported strategy and feedback. It is not automatically put into a CV or shared externally. |
| Use in drafts | You, and the limited people/services needed to create the requested draft | May be used to suggest CV, LinkedIn, application or interview wording. You review before use. |
What we never ask you for
We do not ask for job-board, email, LinkedIn or other service passwords. We do not ask for PPSN details, and we do not request special-category data such as health information, disability details, ethnicity, religion, political opinions, sexuality, biometric data or trauma as part of a general candidate journey. If a specific lawful need ever arises, it must be explained separately and handled with appropriate safeguards.
What a consultant can see
An assigned consultant can see the candidate information needed to provide the agreed service: approved professional profile details, documents, consultant-visible Storyboard entries, Evidence Bank items, Job Matrix, Tracker items and relevant consent/visibility settings. Consultants cannot view entries marked private to you. Access should be role-limited and auditable.
What an employer can see
Employers do not see your full Storyboard, private reflections, complete Workspace or unrestricted documents by default. They see information that you have agreed can be shared for a specific opportunity or service process. That may include a selected CV, approved profile summary, relevant evidence and availability. We will not treat general Workspace use as permission to share your data with employers.
Future email integration: consent first, review always
“Connect your email for job-search updates” is a future feature, not part of this static build. It would use official Gmail or Microsoft OAuth rather than asking for a password. Before you connect, you would see what access is requested, what it does and does not do, the chosen labels/keywords or rules, the data retained and how to disconnect.
- You choose to connect Gmail or Microsoft Outlook using the provider’s official authorisation screen.
- You choose narrow job-search rules, labels or keywords; the service must not read unrelated messages for unrelated purposes.
- Rules or AI identify a likely recruitment update and propose a structured Tracker event.
- You see the proposed event and source reference, then approve, edit or dismiss it.
- Only an approved event updates the Tracker. The system never auto-applies, auto-sends, auto-replies or changes a stage without your approval.
- You can disconnect, withdraw consent and request deletion; audit records should record the connection, proposed import and your decision.
Before broad email integration or significant AI processing is launched, Gael Talent Bridge commits to completing a Data Protection Impact Assessment. The Irish regulator’s DPIA guidance explains the assessment process for processing likely to present high risk to people’s rights and freedoms.